They mailed a fine. You have 30 days from the postmark — not from the day you opened it.
The Texas HOA Hearing & Fine Appeal Kit is fill-in letters that cite the statutes: § 209.006 (notice before a fine, a suspension, or a credit report) and § 209.007 (your hearing). Instant PDF. Type, print, certified mail tonight.
What you get
Hearing request
Preserves the hearing. Asks for the date and the evidence packet they must send 10 days before. Hold the fine, the pool, and any credit report until the board votes.
Hearing statement
What the board votes on: caption, facts, grounds, exhibits, a 3-minute oral card, and an after-hearing letter.
No / bad notice
They skipped certified mail, or left out the hearing language or the cure date. Portal and door hangers live here.
Cure confirmation
The day you fix it. § 209.006(e): a fine may not be assessed if you cure in time.
Notice defects
No cure period on a curable condition. “Uncurable” or safety label that does not fit. Six-month skip used on a different violation.
Unequal / unauthorized
Same condition on other lots (2–5 photos). Fine not in a recorded schedule.
Board process
Appeal a committee to the full board. ACC denial hearing. Packet, recording, written decision.
How to send
Management-certificate address, certified mail, which letter first, when to stop and call a lawyer. Fort Worth filled samples on every letter.
Typical first envelope: B1. Add B5 if the notice looks wrong. Add B4 the day you cure. Send B2 three to seven days before you sit down.
A look at the hearing request
I write under Texas Property Code §§ 209.006 and 209.007.
On or about [MAILING DATE], the association or its agent mailed a notice concerning this property. This letter is my timely written request for a hearing. I am sending it on or before the 30th day after the date your notice was mailed.
Until the board issues a written decision after the hearing, please do not levy or finalize any fine arising from this notice, suspend common-area rights, or report this matter to a credit reporting service.
Who this is for
- You live in a Texas single-family or townhome HOA (Chapter 209). Not a condominium — condos are mostly Chapter 82.
- You got a violation letter, a fine on the ledger, a “we may report this,” a pool suspension, or an ACC denial.
- You want the statutory process followed. You are not trying to win on Facebook.
Who this is not for
- Condo owners using this as if Chapter 209 applied.
- Anyone who already has a foreclosure notice, lawsuit, or TRO — that is a lawyer’s file, not a $24 PDF.
- Anyone who wants a guarantee the board will drop the fine. The letters preserve rights and force a paper trail. They do not decide the case.
How it works
- Checkout on Payhip. The PDF downloads immediately.
- Open B1 (and B5 if the notice looks wrong). Check the boxes that match.
- Email a PDF the same day, then mail a signed original certified, return receipt to the address on the recorded management certificate.
- Keep the green card. If they set a hearing, they must tell you at least 10 days ahead and send their evidence packet. If they skip the packet, the statute gives you an automatic 15-day postponement. That is when B2 goes out.
Get the kit
Replace the Payhip URL with your product Share link, or paste Payhip’s embed over the button. The explainer on this site is free; the kit is the letters.
Questions
- Is this legal advice?
- No. Templates and a plain-English map of §§ 209.006 and 209.007. Your declaration, a recorded fine policy, and your facts still control. We are not your lawyer.
- What if I only got a portal message?
- That is why B5 exists. Section 209.006 requires written notice by certified / verified mail before a fine, a common-area suspension, a damage charge, or a credit report. Use B5, and send B1 the same day if anything they sent might start a 30-day clock.
- What if this is the same violation as last spring?
- If they already gave you a proper notice and a chance to use your rights on the same violation in the last six months, they may not have to send a new full notice. Do not use B5 as if that exception did not exist. Use B10 if this is a different violation.
- Can I use this if they already reported me to the credit bureaus?
- B1/B5 ask the association not to report and to pull a report that skipped notice. The follow-up bureau dispute lives in the Collections kit (HOA-C).